Seeking Deputy Director

Position Title:Apis Arborea Deputy Director
Reports To:Apis Arborea Executive Director

Position Summary

The Deputy Director will play a critical role in developing Apis Arborea as a young and growing organization supporting the day-to-day operations and strategic planning of the organization. This role requires someone who is nimble amidst change and can adapt as the goals and priorities of the organization evolve with time. The Deputy Director’s responsibilities will touch nearly every part of the organization and will provide ample opportunity to hone a variety of skills and take on increasing levels of responsibility. This person will work closely with the Executive Director to support the implementation of programs, manage staff and volunteers, and support fundraising and outreach efforts. While this role will begin as a part-time position, there is the possibility to grow into a full-time position as the organization grows as well.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by individuals in this role. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

Organizational Administration + Program Development (35%)

  1. Work in partnership with the AA Executive Director to develop strategic direction, operational goals, and monitoring systems for all AA programs and ensure processes and approaches are implemented and effectively executed to achieve them. 
  2. Support the AA Executive Director in managing any contracting processes. 
  3. Lead the coordination, delegation, and execution of all event logistics (in person and online) which include: travel arrangements, meals, accommodation, communication with site coordinators, advertising, and supporting online event logistics. 

Work closely with the Program Director to develop, codify, and implement AA’s nascent programs including AA’s contributions to changing the world of research, AA’s support of wilding processes, AA’s educational programming. 

Field Work (35%)

  1. Participate in fieldwork to deepen understanding of AA’s work and impact including regular site visits. The Deputy Director will likely participate in a higher percentage of fieldwork as part of their onboarding process. 

Fundraising Support (15%)

  1. Responsible for regular communication with donors including frequent updates, grant reports, and other administrative grant-related duties. 
  2. Conduct funding research to support new donor cultivation. 
  3. Research relevant bills and legislation for potential funding opportunities. 
  4. Coordinate events among community members to grow the bench of donors for Apis Arborea, build knowledge, and cultivate camaraderie. 
  5. Supporting grant writing and project management for grant submission, disbursement, and reporting.  

Communications (10%)

  1. Develop and maintain AA’s online presence including leading AA’s social media presence and frequently updating the website.  
  2. Provide graphic design support as needed for AA’s manuals, communications, and public facing documents. 
  3. Lead the drafting of AA’s regular newsletter sent to 1500+ e-list recipients. 

Volunteer management (5%)

  1. Support the development of Apis Arborea’s volunteer program. 
  2. Manage all communications about volunteer opportunities to the Apis Arborea network. 
  3. Coordinate all logistics for new volunteers including onboarding and training. 
  4. Work with coordinators at Apis Arborea project sites to recruit local volunteers for field work. 
  5. Cultivate a volunteer experience that is positive, collaborative, and supportive. 


Education: BA in organizational development, business, communications or a related field preferred but not required. 

Experience: Previous operational management experience required. Experience in apiculture, communications, and PR, and working in entrepreneurial preferred. Knowledge of fundraising, grant writing, and non-profit management practices. Proficiency in Microsoft Office and other relevant software programs.

Knowledge + Skills:

  • Mission/Vision: able to support and articulate the organization’s mission, goals, and objectives in a positive and inspirational manner.
  • Strategic Vision and Agility: ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan; ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment.
  • Operational Management: understanding of strategic planning, budget and finance, systems, and ability to recognize and align effective business partnerships to support each where needed; manage confidential information with discretion and care.
  • Communication: relates well with all types of people; patience to hear others out and build rapport with dignity and tact; promote and demonstrate collaboration; relay information that is sufficiently detailed and promotes desired results.
  • Entrepreneurial: takes initiative to gather information and propose new ideas for implementation; works well in an evolving and adaptive environment; approaches challenges and uncertainty with vigor and excitement, manages pace and time management independently and effectively.
  • Results-Oriented: mindset for exceeding goals; high standard for excellence and attention to detail; ability to balance the delivery of programs against the realities of a budget; provide accurate results that are well thought-out and complete; exhibit high standard for excellence..
  • Capacity Building: ability to effectively build organizational and staff capacity, eventually selecting, developing, and managing highly qualified team members and the processes that ensure the organization runs smoothly.
  • Action Oriented: strong work-ethic; ability to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary.
  • Creative and Emergent Thinker: equipped to and interested in bolstering an organization that is exploring alternative organizational methodologies and learning from the lessons of apian wisdom.

Overview of Apis Arborea: 

We hope to be an intermediary facilitator for entomological research and innovative conservation practices, land managers, farmers and growers, and beekeepers. We regard the interdependency of the honeybee life form as a resource and inspiration for our human work in agriculture, economics, and sociocultural and environmental fields. Our work centers around three main interventions: 1) restoration and conservation, 2) education, and 3) research.

Physical Requirements and Working Conditions

This position requires:

  • Normal periods of sitting, standing and walking, typically in an office environment.
  • Type/enter data on keyboard.
  • Speaking one-on-one and in a group setting.
  • Must be able to attend and participate in field work and site visits that require long periods of standing and walking in rugged terrain and in various weather conditions.

Candidate must be willing to live and work within commuting distance of Sebastopol, California.

Salary Range: $25 – $27 per hour

To Apply

Please submit a cover letter and resume to Michael Thiele at [email protected].

Apis Arborea is an equal-opportunity employer and is committed to promoting diversity, equity, and inclusion in all aspects of its work.

This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as assigned. Apis Arborea reserves the right to revise this job description as needed.